Regulatory Reporting
Assemble, review and export regulatory returns from one record
Assemble the returns and reports your obligations require directly from the live platform record — with the figures traceable to their source, a defined review and sign-off before anything is submitted, and a full trail of who prepared and approved each one. Regulatory reporting is where a compliance programme meets its deadlines and its accountability in the same moment: a return is a formal statement to a supervisor, and it has to be right, on time, and defensible. OnyxOne turns reporting from a manual assembly of spreadsheets into a controlled process where each return is built from the underlying data, reviewed on a defined path, and preserved with its evidence.
How it works, visually
Illustrative analytics primitives — the shape of the charts and returns this module produces.
The problems this module solves
The operational realities that make this hard for compliance and risk teams today.
Returns are assembled by hand in spreadsheets
Data is exported from several systems, pasted into a template, and reconciled manually under deadline pressure. The process is slow, error-prone and impossible to repeat consistently, and each reporting cycle reinvents the same fragile work.
Figures can't be traced back to their source
A number appears in a return, but no one can show exactly where it came from or how it was derived. When a supervisor queries a figure, the firm scrambles to reconstruct a lineage that was never recorded.
Review and sign-off are informal
A return goes out because someone decided it was ready, without a defined review or a recorded approval. There is no evidence that the right people checked it, and no control preventing an unreviewed submission.
Deadlines are tracked in someone's head
Reporting obligations have hard, recurring deadlines, but the calendar of what is due when lives informally. A missed or late return is a supervisory failing in its own right, regardless of the underlying position.
No record of what was actually submitted
After a return is filed, the exact version submitted, the data behind it and the approvals it carried are scattered or lost. Responding to a follow-up query, or explaining a later restatement, becomes archaeology.
How OnyxOne addresses it
Returns built from the live record
Each return is assembled from the underlying platform data rather than hand-collated in a spreadsheet, so the same process produces the same result every cycle and the manual reconciliation disappears.
Figures traceable to their source
The numbers in a return trace back to the records and calculations they derive from, so the firm can show exactly where a figure came from when a supervisor asks. Lineage is recorded, not reconstructed.
A defined review and sign-off path
Every return moves through a configurable review and approval path before it can be marked ready to submit, with the reviewers and approvers recorded. An unreviewed return cannot slip out, and the sign-off is evidenced.
A calendar of obligations with deadlines tracked
Reporting obligations and their recurring deadlines are held on the platform, with preparation prompted and approaching due dates escalated, so nothing is late because it was tracked in someone's memory.
A preserved record of every submission
The exact version prepared, the data behind it, and the approvals it carried are preserved on an append-only trail, so a later query or restatement is answered from the record rather than reassembled.
What's in the module
Turn on what you need and add more as your programme scales.
Return assembly
Build returns and reports from the underlying platform record rather than by hand.
Data lineage
Trace each figure in a return back to the records and calculations it derives from.
Reporting calendar
Hold reporting obligations and their recurring deadlines, with preparation prompted ahead of time.
Review & sign-off workflow
Move each return through a defined review and approval path before it is ready to submit.
Validation checks
Apply completeness and consistency checks to a return before it is signed off.
Version control
Track each version of a return as it is prepared, reviewed and revised.
Export & submission packaging
Export returns in the required formats and package them for submission to the supervisor.
Preparer & approver record
Record who prepared, reviewed and approved each return as evidence of control.
Restatement handling
Prepare and evidence a corrected return with a clear link to the original.
Immutable submission trail
The submitted version, its data and its approvals are written to an append-only record.
The views your team works from
Purpose-built dashboards and views, each answering a question a specific role needs to act on.
A representative layout of the KPI tiles and charts these dashboards present. Figures shown are illustrative examples, not real data.
Reporting calendar
Upcoming and overdue returns by obligation and deadline, so nothing is late because it was untracked.
Preparation status
Where each return stands — assembling, in review, approved, submitted — across the reporting cycle.
Validation exceptions
Completeness and consistency issues flagged on returns in preparation, so errors are caught before sign-off.
Sign-off tracker
Returns awaiting review or approval, with the responsible reviewers and any bottlenecks visible.
Submission history
Filed returns with their versions, data and approvals, giving a defensible record of everything submitted.
What the platform automates
Rules, workflows, alerts and scheduling that run the routine so your team works the exceptions.
Deadline scheduling
Reporting obligations and their recurring deadlines are scheduled automatically, with preparation prompted ahead of time.
Return assembly
Returns are pre-assembled from the underlying record on schedule, so preparers start from a populated draft, not a blank template.
Validation checks
Completeness and consistency checks run automatically on a return before it can move to sign-off.
Approval routing
Completed returns route through their defined review and approval path automatically.
Overdue escalation
Returns approaching or past their deadline are escalated automatically so submissions are not missed.
Where AI helps the analyst
Assistive, decision-support features that speed up the work on the record. Suggestions are always reviewable, and a person stays in control of every decision.
Anomaly flagging
Highlights figures in a return that diverge unexpectedly from prior periods for the preparer to check before submission.
Narrative drafting
Drafts the explanatory narrative that accompanies a return from the underlying data, for the preparer to review and finalise.
Lineage explanation
Explains in plain language how a reported figure was derived, helping the preparer verify and respond to queries — the figure remains theirs to confirm.
The enterprise workflow
A defined, end-to-end process with clear ownership at every stage.
Every result, decision and override is captured against the record it belongs to.
Schedule
The reporting obligation and its deadline are held on the calendar, and preparation is prompted ahead of the due date.
Assemble
The return is built from the underlying platform record, with each figure traceable to its source.
Validate
Completeness and consistency checks are run, and any exceptions are resolved before the return moves forward.
Review & approve
The return moves through its defined review and sign-off path, with reviewers and approvers recorded.
Export & submit
The approved return is exported in the required format and packaged for submission to the supervisor.
Preserve
The submitted version, its data and its approvals are preserved on an immutable trail, ready for any follow-up or restatement.
What your team gains
Returns that build themselves
Assembling each return from the live platform data replaces fragile spreadsheet work with a repeatable process that gives the same result every cycle.
Every figure explained
Data lineage means the firm can show exactly where a number came from when a supervisor asks — no reconstruction under pressure.
Nothing goes out unreviewed
A defined review and sign-off path, with approvers recorded, prevents an unreviewed submission and evidences that the right people checked it.
Deadlines that don't surprise you
A reporting calendar with prompts and escalation keeps a late return from becoming a supervisory failing in its own right.
Submissions preserved in full
The exact version submitted, its data and its approvals are kept, so a later query or restatement is answered from the record.
Audit-ready by construction
Because assembly, lineage, review and submission are all on the record, demonstrating a controlled reporting process is retrieval, not effort.
Industries it serves
Works with your existing systems
Described as capabilities — OnyxOne connects to the systems your deployment requires, configured per implementation.
- Assembles returns from the AML, screening, risk, controls and case data already held on the platform
- Draws reporting data from your existing core, ledger and customer systems as the basis for each return
- Exports returns in the formats your supervisors require and packages them for your existing submission channels
- Preserves submitted returns and their evidence in and alongside your existing records repositories
- Routes preparation, review and approval steps through your existing email and messaging channels
Security, compliance & reporting
Security & data handling
- Report data, returns and approvals are encrypted in transit and at rest.
- Role-based access controls who can prepare, review, approve and submit a return.
- Segregation of duties can separate the preparer of a return from its approver, where policy requires it.
- Every version, review, approval and submission is written to an append-only audit trail.
- The exact submitted version and the data behind it are preserved, protecting the integrity of the reporting record.
- Data residency and retention for reporting records are configurable to your regulatory obligations.
Compliance support
- Supports the assembly and submission of regulatory returns to supervisors
- Underpins preparer/approver segregation and sign-off expectations for reporting
- Provides data lineage to evidence how reported figures were derived
- Supports timely-submission obligations through deadline tracking and escalation
- Preserves submitted returns and their evidence for audit and regulatory examination
- OnyxOne is a technology vendor — responsibility for the accuracy and submission of returns remains with your firm
Reports & exports
- Regulatory returns assembled in the required formats
- Reporting-calendar and deadline-adherence reports
- Preparation and sign-off status across returns
- Data-lineage and figure-derivation reports
- Submission history with versions and approvals
- Restatement and correction reports linked to the original return
How to get the most from it
Build from the data, not a copy
Assemble returns from the underlying record rather than re-keying into a template. Every manual transcription is a chance for an error a supervisor will find.
Record lineage as you build
Keep each figure traceable to its source from the start. Lineage captured during assembly is instant to produce; lineage reconstructed after a query is a scramble.
Never submit without the sign-off
Route every return through its defined review and approval path. The control only works if there is no side door around it.
Preserve exactly what you sent
Keep the submitted version, its data and its approvals intact. A follow-up query months later is trivial if the record is complete and impossible if it is not.
Questions, answered
Where does the data in a return come from?
Returns are assembled from the underlying platform record — the AML, screening, risk, controls and case data already held — and from your existing core and source systems. Each figure traces back to the records and calculations it derives from, so nothing is hand-collated in a spreadsheet.
Can we prove how a reported figure was derived?
Yes. Data lineage links each figure in a return to its source records and calculations, so when a supervisor queries a number the firm shows exactly where it came from — the lineage is recorded during assembly rather than reconstructed afterwards.
How is sign-off enforced before submission?
Every return moves through a configurable review and approval path and cannot be marked ready to submit until it is complete, with the reviewers and approvers recorded. That prevents an unreviewed return from slipping out and evidences that the right people checked it.
Does OnyxOne submit returns to the regulator for us?
The platform assembles, validates and packages returns in the required formats and preserves exactly what was submitted, but the firm remains responsible for the submission itself and for the accuracy of what it files. OnyxOne is reporting software, not the reporting entity.
What happens if we need to restate a return?
A corrected return can be prepared and evidenced with a clear link to the original, so the reason for the restatement and the difference between versions are preserved on the record — which is exactly what a supervisor expects to see when a figure changes.
See Regulatory Reporting in your programme
Book a walkthrough and we'll show how this module fits your policy, workflows and obligations — then scope an implementation.